4POINTS ACADEMY & IQUEST
TERMS & CONDITIONS
ENROLLMENT, TUITION & CANCELLATION POLICIES
ONLINE SCHOOL & SUMMER SCHOOL: 4Points Academy ONLINE provides an academic year enrollment that runs from August to May. Specific Start and End Dates are posted on the website (www.4pointssacademy.com/calendar). Unless prior arrangments are made and reflected within the enrollment contract, enrollment is for the entire academic year. Tuition payments, including those collected monthly, are for the entire period of enrollment. Enrollment is on a rolling basis thoughout the school year. An enrollment and materials fee is collected at the time of enrollment. Tuition of the first full month of school and any partial month in whch the student enrolls is also due at the time of enrollment. Subsequent tuition payments are due by or before the 1st of each month. Summer School Tuition is due at the time of Enrollment in either the Summer I session and/or the Summer II session, but no later than June 1st and July 1st respectively.
ONLINE CLASSES, TUTORING, AFTER-SCHOOL PROGRAMS: School Academic Year Enrollment - All 4PA-IQuest Classes & Afterschool Program enrollments (inclusive of MindQuest, tutoring, classes, etc.) are for the entire Academic year, which follows the Leander ISD calendar. The afterschool program schedule is separated into a Fall term (see Website for dates) and a Spring term (see Website for dates). All enrollments current at the end of the Fall term (December 20th) are automatically rolled-over to the Spring term in January. Registrations are ongoing, on a rolling basis, and enrollments can be started at any time during the school year or summer. Tuition Payments - Tuition is billed on a 4-week cycle, in advance of the classes/tutoring. Following the initial tuition payment at registration, additional tuition payments will be automatically billed at each four-week interval. Parents should expect to have a tuition payment each 4 week period. However, each end of term tuition payment shall be pro-rated based on the number of weeks (or class periods) remaining in the term. Registration Fees - A non-refundable registration fee of $50 per class or $100 per MindQuest is due and payable at the time of registration with the program. A discount and/or waiver of the registration fee may be provided during periods in which we provide an enrollment special or other special offers. Kindly inquire whether there is an applicable registration fee discount. A $50 cancellation fee will be applied for any cancellations/suspensions requested before the end of the academic year, and the cancellation is subject to the Cancellation Policy herein.
SUMMER CAMPS, QUESTS, ETC.: Unless expressly stated otherwise, all policies and terms provided herein are fully applicable to enrollment in summer programs and/or special programs during other vacation periods. Additional/Different policies may be promulgated for specific programs, and those additional policies govern the enrollments for those programs. Enrollments in Sumer Camps and Summe Quest are non-refundable. However, a credit can be aplied towards future enrollment (within a 6 month period) if a parent cancels with at least 14 days notice prior to the start of the activitiy, at the sole discretion of the School.
Length of classes - Typically, our classes are approximately 50-55 minutes in duration. Extended 85-minute classes can also be scheduled at a 50% higher fee than a regular (55min) class fee.
Class Designation Based on Enrollment - Our Class Designations are as follows:
Initial class designations are provided prior to the start of the Term(s), but the designation can be modified - based on the number of students enrolled for the particular class at the start of the class and at each billing period during the academic year. A group or semi-private class “makes” when the required minimum number of students have enrolled (3 students for a group class or 2 students for a semi-private class). Parents who request a group class will be charged a group class rate during the initial months of registration. If a class fails to have the required minimum of students at any point during the term, the parents will be contacted about the class enrollment status and be given an opportunity to continue the class at the next higher billing level (i.e., group class coverts to a semi-private class and semi-private class converts to a private tutoring class) at the next billing cycle. If parents do not agree to move to the next billing level, the class may be canceled for the next term.
*Multiple Class & Sibling Discounts: With the exception of MindQuest enrollment, private and semi-private tutoring classes and classes hosted by a third-party vendor (e.g. Playwell), you are entitled to receive a 10% discount on the second group class when registering a child for more than one class OR registering siblings for the same class. In this instance, the first, highest-priced class will be charged at full price and the subsequent single class will receive a 10% discount automatically deducted at checkout. Please make sure that you register for all the classes at the same time to receive the discount. Should you encounter any issues, please contact us and we will make any necessary adjustments.
We require a billing profile to be set up for each account with a current credit card. We accept all major credit cards - Visa, Mastercard, Amex and Discover cards. For semester long courses, a first 4-week tuition will be automatically billed to the credit card that you have authorized on file during the registration and then prior to the first week of each of the following 4-week cycles. You will receive an email confirming the transaction. We charge for any additional fees (e.g., book fees, shuttle fees, supply fees) at the same times as the tuition, as a single transaction or multiple transactions. However, you have the option of remitting payment online via the "Make A Payment" tab for other items such as book fees. Most of these fees are due at the time of registration and collected during the processing of your registration.
For accounts that are not set up for auto-billing, please be aware that payments that cannot be processed made by the start of the 4-week class period is late, and that payment that is more than 5 days after the start of a 4-week period will be charged a late fee of $5 per day. If payment is not received by the 15th day after the start of the 4-week period, your child's attendance in the program will be suspended until the balance is settled, including full payment of the late fee ($50). A $35.00 return check fee will be charged on all checks returned by the bank, in addition to the full amount owed on the account.
ATTENDANCE & MISSED CLASSES: Consistent attendance is essential for progress. Tuition is non-refundable and no credit will be applied for classes missed by the student. Illness - Students with obvious symptoms of illness, including fever, persistent cough, runny nose, nausea, etc., will not be permitted to participate in class. Parents or guardians will be notified if a student needs to be removed from class. Class material will be provided for a child who is sick. There is no refund or credit available for group and semi-P classes. Thank you for your understanding and cooperation. Make-ups - No makeup is available for missing a scheduled class. The following exceptions apply:
CANCELLATION & WITHDRAWAL POLICY
Center cancellations: Prior to the start of any class or camp, we reserve the right to cancel that class or camp due to scheduling changes or low enrollment. We further reserve the right to re-offer a group class as a semi-private class or private class to the enrolled students. In the event of a full cancellation by the Center, you will be refunded in full for any classes/camps cancelled. For group classes converted to a semi-private or private class, the higher per class fee will be charged, with notice to and agreement from parents. Withdrawal and cancellation policies for Partner Programs may differ and will apply to cancellations from those classes/camps.
Camp or Class Cancellations & Change Fee: There is no refund on camp or class or Quest registrations. All changes or cancellations requested on a camp/class/Quest enrollment will incur a $50 non-refundable processing fee. A credit calculated as the paid tuition, less the $50 cancellation fee, will be applied to the parent’s account. That credit can be used for a 6 month period towards another camp or class offered by 4PA-IQuest. Cancellations after class begins: There is no refund once a class starts. A thirty (30) day advanced notice (in writing) is required to cancel an enrollment in (or withdrawal from) any ongoing class, and the cancellation is effective on the 1st day of the following month after the 30 days have elapsed. No refund of paid fees will be issued if the cancellation request is not timely received and the account will be charged for the next full month of classes. For the avoidance of doubt, a written notice must be received (email shall suffice) by or before the last day of the current month in order for the cancellation/withdrawal to be effective after the end of the following month. For example, cancellation notice must be received by November 30th to be effective for January 1st. If the cancellation notice is received after November 30th, example, December 1st, then the cancellation will not be effective until February 1st.
Suspension: Our program does not support suspension of enrollments. A request for suspension will be treated as a cancellation, will be processed according to the 30-day notice requirement and be subject to the early cancellation fee. See Cancellation Policy.
DISCIPLINARY ACTIONS: All children who enter our facility are expected to engage in positive behavior and use appropriate language when interacting and/or communicating with the Teachers, Guides, and other students at the Center. We reserve the right to remove/suspend/expel/dismiss from a class/camp/Quest and/or from our Program any student who is disruptive and/or disrespectful and who refuses to stop being disruptive/disrespectful after being asked to. We further reserve the right to implement disciplinary actions, up to and including dismissing a student whose conduct is dangerous, illegal, or unsatisfactory at the discretion of the Director, or whose conduct is disruptive and/or detrimental to the Center and/or other students. We will provide parents with notice of any behavior observed from their child that is not acceptable. No refunds are given for dismissed students.
LIABILITY WAIVER, ASSUMPTION OF RISK, & INDEMNITY AGREEMENT
In order to participate in and/or by registering for one of the programs, classes, camps, etc. (collectively Activities) hosted by, at, in, or around the Center (inclusive of the interior spaces, classrooms, exterior spaces, outdoor playground areas and other areas) and/or other locations in/at which one or more of the Activities are held by one or both of 4Points Academy LLC & IQuest Global Enrichment Center LLC (collectively the Companies), all participants (and their parents or legal guardians, if applicable) expressly agree to the following:
Waiver of Liability: As an adult participant or the legal parent or guardian of the non-adult participant, I am aware that despite the best of intentions, injuries may occur while participant is participating in and/or present at the Activities held by the Companies. I understand that while the Companies strive to foster safe habits and practices, children can present dangers to themselves or others and that accidents can happen. In the case of accident or sickness, the Companies have my permission to secure such medical attention for my child as is deemed necessary. All expenses will be the responsibility of, and shall be paid for by, the parents or guardians. I hereby give my consent for the participant to join in all activities and engage in interactions with fellow students and directors/teachers/staff/guides/artists/invited guests at Companies. I and my representatives hereby agree to waive any right to seek compensation or other redress for damages sustained by the participant’s engaging in the Activities, at any time and for any reason, and to release Companies, their officers, directors, staff, experts, teachers, assistants and representatives from any and all claims of responsibility.
Assumption of Risk: I further acknowledge and agree that I understand the nature of the Companies and the Activities; that the Participant is qualified, in good health, and in proper physical condition to participate therein; that there are certain inherent risks and dangers associated with the Activities; and that except as expressly set forth herein, I knowingly and voluntarily accept, and assume responsibility for each of these risks and dangers that could occur during Participant’s participation in the Activities at Companies.
Release and Waiver: As the participant and/or the parent or authorized legal representative of participant, I hereby RELEASE, WAIVE, DISCHARGE the Companies and/or their officers, directors, employees, staff, teachers, and/or guides (collectively, the “Releasees”) from and COVENANT NOT TO SUE for any liability resulting from any personal injury, accident or illness (including death), and/or property loss, however caused, arising from, or in any way related to, Participant’s participation in the Activities.
Shuttle Addendum: The above Assumption of Risks and Release and Waiver of Liability shall extend to my selection of the third party shuttle to provide transportation for my child to attend Activities at the Center.
Indemnification and Hold Harmless: I also hereby agree to INDEMNIFY, DEFEND AND HOLD the Releasees HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages and liabilities including, but not limited to, attorney’s fees, arising from, or in any way related to, Participant’s participation in the Activities.
Media Release: I also agree and consent to the use of any pictures of the Participant taken while participating in the Activities and/or while at the Center to be used in marketing or promotion materials, such as on the website and/or in published newsletter of the Companies.
No Weapons Policy: The use or possession of any weapons is strictly prohibited from the Center. It is a violation of the Companies’ Weapons Policy for any person including students, employees and visitors who possess or carry whether openly or concealed any weapons on premise. The term “weapon” includes but is not limited to the following: any firearm, gun, rifle, pistol, bb gun, stun gun, slingshot, razors, nun chucks, grenades, knives, etc. Any person violating this policy shall be disciplined at the discretion of the Companies administration and reported to local authorities. If convicted, the individual may face felony charges and prison time as punishable by law.
Acknowledgment of Understanding: By participating in the Activities, I represent that I, as the Participant and/or legal representative of the Participant, have read and fully understand the media release, no weapons policy, the assumption of risk, release and waiver of liability, and indemnity agreement, have had the opportunity to ask questions about the same, and have agreed to the terms therein.
MODIFICATION OF POLICY: We reserve the right to update this policy from time to time. Persons who have enrolled prior to a policy modification will have their enrollment governed by the policy in effect at the time of their enrollment.
For any questions or comments related to fees and our above-stated policies, please contact us via email at email@example.com, or call us at 512.537.7664